Policies and Procedures
A full copy of the Policies and Procedures be found thru this link.
Select Policies
Burial Rights and Lot Purchase
8.0. BURIAL PERMITS: A burial permit must accompany all remains to be interred in the cemetery. No exceptions.
9.0 SALE OF BURIAL LOTS, PLOTS, and NICHES: All sales must follow the California Health and Safety Code. Sale of Interment Rights will be as follows:1.Sale of interment rights will be made according to the resident or non-resident status (defined below) of the purchaser or decedent. No burial lots, plots, or niches may be sold for commercial or promotional purposes. The number of plots that a family or person may purchase is limited to 8, or one lot. Requests to purchase more than this limit must be approved by the Board of Trustees. Any questions or problems will be resolved at the discretion of the TCD Board of Trustees.
a.Resident definition: Any person living in or owning property in the Fifth Supervisorial District of Nevada County, California.
b.Non-Resident definition: Anyone not meeting the criterion for resident. To be eligible for interment, a non-resident must meet one of the following conditions:
i.The person must be a family member of someone already interred in the Cemetery or a family member of a person who has acquired interment rights in the Cemetery.
ii.The person was a resident of the District or paid property taxes on property located in the District for a continuous period of at least 5 years, a portion of which time shall have occurred with the 10 years immediately before the person’s death OR
The District received a written request for the interment of the person from a current resident of the District or a property owner within the District, and the person submitting the written request is not a Trustee or employee of the District and is not a funeral director or an employee of a funeral director AND the Board of Trustees determines that the Cemetery has adequate space for non-resident burials.
iii.The person was a resident of California at the time of death, there is no private cemetery within a straight-line radius of 15 miles of the person’s residence, and there is no private cemetery nearer to the person’s residence than this cemetery.
iv.The person died while serving in the armed forces or the active militia OR while in the line of duty as a peace officer or firefighter AND the Board of Trustees determines that the Cemetery has adequate space for non-resident burials.
2.Interment rights in cemetery lots, plots, or niches may be purchased through the Truckee-Tahoe Mortuary. All charges related to interment shall be paid in full prior to burial or placement of remains.
3.Space purchased for future use must be paid in full within 30 days of purchase. Upon such payment in full, two members of the Board of Trustees will execute and sign a certificate of interment rights, which the Secretary will mail to the purchaser within 30 days of receipt of full payment.
4.The certificate will be signed and sent after the following Board meeting.
5.Each burial site will be registered at the time of sale in the name of an individual qualified and entitled to burial within the District.The owner is entitled to have anyone buried in his or her plots. A signed Interment Order must accompany each burial. The Interment Order must be signed by the owner or heirs.
6.Fees for the endowment care fund must be paid before any interment. If these fees were not paid at the time of purchase of interment rights, they must be paid subject to the prevailing endowment care charge at the time of use. New purchasers must pay the fee at the time of purchase.
7.Record the purchaser’s name, lot number, plot number, date of purchase, date of burial, and amount of endowment fee paid into the TCD permanent electronic record system.
9.1 CERTIFICATE OF BURIAL RIGHTS (commonly referred to as LEASE): Secretary or designated person is responsible for recording leases in the permanent electronic records, and the burial book kept at cemetery.
9.2 PLOT MAPS: A map will be provided to each burial-right purchaser. Maps are also to be made available to the public by the caretaker on request.
9.3 BURIAL AND DISPOSITION PERMITS: Secretary must mail Certificate of Burial Rights to the County Recorder’s Office within 10 days of receipt, and information must be entered in electronic records.
9.4 PRE-NEED RESERVED PLOTS: Secretary or designated person is to enter on the Official Record Map of the cemetery the name of purchaser and date of purchase for pre-paid pre-need reserved plots. All information is to be entered in the electronic file.
9.5 GRAVE MARKERS AND VASES: Markers should be purchased and set within 1 year of burial or inurnment. Caretaker can set markers for the Truckee mortuary, but not on TCD time.
9.6 REFUNDS: Certificate of Burial Rights may be returned to the TCD, and the purchase price will be refunded less the amount collected toward the endowment care fund. No refunds issued without proof of purchase.
9.7 TRANSFERS: Lease holders may transfer a plot/lot upon notification to TCD.
9.0 SALE OF BURIAL LOTS, PLOTS, and NICHES: All sales must follow the California Health and Safety Code. Sale of Interment Rights will be as follows:1.Sale of interment rights will be made according to the resident or non-resident status (defined below) of the purchaser or decedent. No burial lots, plots, or niches may be sold for commercial or promotional purposes. The number of plots that a family or person may purchase is limited to 8, or one lot. Requests to purchase more than this limit must be approved by the Board of Trustees. Any questions or problems will be resolved at the discretion of the TCD Board of Trustees.
a.Resident definition: Any person living in or owning property in the Fifth Supervisorial District of Nevada County, California.
b.Non-Resident definition: Anyone not meeting the criterion for resident. To be eligible for interment, a non-resident must meet one of the following conditions:
i.The person must be a family member of someone already interred in the Cemetery or a family member of a person who has acquired interment rights in the Cemetery.
ii.The person was a resident of the District or paid property taxes on property located in the District for a continuous period of at least 5 years, a portion of which time shall have occurred with the 10 years immediately before the person’s death OR
The District received a written request for the interment of the person from a current resident of the District or a property owner within the District, and the person submitting the written request is not a Trustee or employee of the District and is not a funeral director or an employee of a funeral director AND the Board of Trustees determines that the Cemetery has adequate space for non-resident burials.
iii.The person was a resident of California at the time of death, there is no private cemetery within a straight-line radius of 15 miles of the person’s residence, and there is no private cemetery nearer to the person’s residence than this cemetery.
iv.The person died while serving in the armed forces or the active militia OR while in the line of duty as a peace officer or firefighter AND the Board of Trustees determines that the Cemetery has adequate space for non-resident burials.
2.Interment rights in cemetery lots, plots, or niches may be purchased through the Truckee-Tahoe Mortuary. All charges related to interment shall be paid in full prior to burial or placement of remains.
3.Space purchased for future use must be paid in full within 30 days of purchase. Upon such payment in full, two members of the Board of Trustees will execute and sign a certificate of interment rights, which the Secretary will mail to the purchaser within 30 days of receipt of full payment.
4.The certificate will be signed and sent after the following Board meeting.
5.Each burial site will be registered at the time of sale in the name of an individual qualified and entitled to burial within the District.The owner is entitled to have anyone buried in his or her plots. A signed Interment Order must accompany each burial. The Interment Order must be signed by the owner or heirs.
6.Fees for the endowment care fund must be paid before any interment. If these fees were not paid at the time of purchase of interment rights, they must be paid subject to the prevailing endowment care charge at the time of use. New purchasers must pay the fee at the time of purchase.
7.Record the purchaser’s name, lot number, plot number, date of purchase, date of burial, and amount of endowment fee paid into the TCD permanent electronic record system.
9.1 CERTIFICATE OF BURIAL RIGHTS (commonly referred to as LEASE): Secretary or designated person is responsible for recording leases in the permanent electronic records, and the burial book kept at cemetery.
9.2 PLOT MAPS: A map will be provided to each burial-right purchaser. Maps are also to be made available to the public by the caretaker on request.
9.3 BURIAL AND DISPOSITION PERMITS: Secretary must mail Certificate of Burial Rights to the County Recorder’s Office within 10 days of receipt, and information must be entered in electronic records.
9.4 PRE-NEED RESERVED PLOTS: Secretary or designated person is to enter on the Official Record Map of the cemetery the name of purchaser and date of purchase for pre-paid pre-need reserved plots. All information is to be entered in the electronic file.
9.5 GRAVE MARKERS AND VASES: Markers should be purchased and set within 1 year of burial or inurnment. Caretaker can set markers for the Truckee mortuary, but not on TCD time.
9.6 REFUNDS: Certificate of Burial Rights may be returned to the TCD, and the purchase price will be refunded less the amount collected toward the endowment care fund. No refunds issued without proof of purchase.
9.7 TRANSFERS: Lease holders may transfer a plot/lot upon notification to TCD.
Access to Records
6.0 RECORD KEEPING AND RECORDS
1. AUTHORIZED PERSONNEL ACCESS TO RECORDS: Authorized persons include all Trustees, the secretary, the caretaker, and the archivist. Two persons authorized to have access to records must be present when records are going to be removed from storage. A log of items taken from the files will be maintained and kept in the locked file cabinet. The individual borrowing the items must sign for them; indicate the items taken, the date and time taken, and date and time of the expected return. Both authorized persons are to sign the log.
2. PUBLIC ACCESS TO RECORDS: Any request for a copy of a document in TCD files must be submitted in writing to the Chairperson. Members of the public must pay in advance for any duplication of information; arrangements are to be made with an authorized person. Cost of duplication will be based on actual costs.
1. AUTHORIZED PERSONNEL ACCESS TO RECORDS: Authorized persons include all Trustees, the secretary, the caretaker, and the archivist. Two persons authorized to have access to records must be present when records are going to be removed from storage. A log of items taken from the files will be maintained and kept in the locked file cabinet. The individual borrowing the items must sign for them; indicate the items taken, the date and time taken, and date and time of the expected return. Both authorized persons are to sign the log.
2. PUBLIC ACCESS TO RECORDS: Any request for a copy of a document in TCD files must be submitted in writing to the Chairperson. Members of the public must pay in advance for any duplication of information; arrangements are to be made with an authorized person. Cost of duplication will be based on actual costs.
GROUNDS
10.1 STRUCTURES AND ITEMS: Permitted and disallowed items are as follows:
1. Raised monuments and benches are allowed dependent upon location and subject to the approval of the Trustees. Permitted materials for all permanent markers and monuments are granite, marble, and bronze. No coping is allowed for new gravesites, unless approved by the Board.
2. Markers on the gazebo columbarium are to be bronze and no larger than 4” x 8”. All such markers are to uniform in background, border, and overall appearance; a specific type and style is allowed. Location of vase on niche faces will be uniform.
3. Brass plaques are allowed inside and outside the Gazebo as space allows. Plaques are required as place markers on all columbarium niches sold for future occupancy.
4. No permanent marker, flower vases, plants, trees, or other ornament or device shall be permitted on cemetery grounds unless approved by the Board. Markers and vases purchased from Truckee Mortuary do not need to be approved by the Board, unless they do not conform to the standard forms.
5. Temporary markers are used for location identification. All interments should have permanent markers within one year of placement.
6. Markers or plaques for veterans are obtained through the Department of Veteran Affairs (VA). The VA should be contacted concerning replacement of any stolen or damaged markers of veterans buried in the cemetery.
7. TCD assumes no responsibility for damage after setting of any marker or monument. TCD assumes no responsibility for vandalism. (CHSC Section 8102)
10.1 STRUCTURES AND ITEMS: Permitted and disallowed items are as follows:
1. Raised monuments and benches are allowed dependent upon location and subject to the approval of the Trustees. Permitted materials for all permanent markers and monuments are granite, marble, and bronze. No coping is allowed for new gravesites, unless approved by the Board.
2. Markers on the gazebo columbarium are to be bronze and no larger than 4” x 8”. All such markers are to uniform in background, border, and overall appearance; a specific type and style is allowed. Location of vase on niche faces will be uniform.
3. Brass plaques are allowed inside and outside the Gazebo as space allows. Plaques are required as place markers on all columbarium niches sold for future occupancy.
4. No permanent marker, flower vases, plants, trees, or other ornament or device shall be permitted on cemetery grounds unless approved by the Board. Markers and vases purchased from Truckee Mortuary do not need to be approved by the Board, unless they do not conform to the standard forms.
5. Temporary markers are used for location identification. All interments should have permanent markers within one year of placement.
6. Markers or plaques for veterans are obtained through the Department of Veteran Affairs (VA). The VA should be contacted concerning replacement of any stolen or damaged markers of veterans buried in the cemetery.
7. TCD assumes no responsibility for damage after setting of any marker or monument. TCD assumes no responsibility for vandalism. (CHSC Section 8102)